Account Groups

Account Groups are the collection of Ledgers with the same characteristics. They are used to establish the hierarchy of Ledger Accounts, which aids in the creation of relevant and compliance reporting.The main Account Groups in Proffin are Asset, Income, Expense and Liability.

But users can create, edit or delete Groups as per their necessity.

To access Groups, from the side menu select ACCOUNTS → MASTERS → Account Groups

Create new Account Group:

To create a new account group , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Account Group:

To edit an existing account group , enter all the mandatory fields and then click  Update
Please note that System Generated Groups and Linked Groups cannot be edited or deleted.

Delete an Account Group:

To delete an existing account group , click .
Please note that System Generated Groups and Linked Groups cannot be edited or deleted. Groups which have child groups or Ledgers created under them cannot also be deleted

Account Ledgers

A ledger is a book or collection of accounts in which accounting transactions are recorded. Each account has: an opening or brought-forward balance; a list of transactions, each recorded as either a debit or credit in separate columns and an ending or closing, or carry-forward, balance.

But users can create, edit or delete Ledgers as per their necessity.

To access Ledgers, from the side menu select ACCOUNTS → MASTERS → Account Ledgers

There is no need to create a Ledger for Suppliers/Customers. A ledger is already created while adding a new Supplier/Customer.

Create new Account Ledger:

To create a new account ledger , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Account Ledger:

To edit an existing account ledger , enter all the mandatory fields and then click  Update
Please note that System Generated Ledgers and Linked Ledgers cannot be edited or deleted.

Delete an Account Ledger:

To delete an existing account ledger , click .
Please note that System Generated Ledgers and Linked Ledgers cannot be edited or deleted. Also Ledgers with transactions cannot be deleted.

Department

Department typically refers to a grouping or categorization of items within the inventory. Departments are used to classify and organize inventory items into logical units, which can help streamline the management and tracking of inventory.

But users can create, edit or delete Department as per their necessity.

To access Department, from the side menu select IMS → Masters → Departments

Create new Department:

To create a new department , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Department:

To edit an existing department , enter all the mandatory fields and then click  Update

Delete a Department:

To delete an existing department , click .
Please note that System Generated Departments cannot be deleted and also if the departments are used by other records it cannot be deleted.

Show Details of Departments:

To show existing details of Department, click button.

Item Stock Details:

Click to list the Categorised Item Stock details .

List of Categories:

Click to show the list of categories under the curresponding department.

List of Products:

Click to show the list of products under the curresponding department.

Category

Category refers to a way of grouping and organizing products or items based on shared characteristics, attributes, or purposes. Categories are used to help streamline and optimize the management and tracking of inventory.

But users can create, edit or delete Category as per their necessity.

To access Category, from the side menu select IMS → Masters → Categories

Create new Category:

To create a new category , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Category:

To edit an existing category , enter all the mandatory fields and then click  Update

Delete a Category:

To delete an existing category , click .
Please note that System Generated Categories cannot be deleted and also if the Categories are used by other records it cannot be deleted.

Show Details of Categories:

To show existing details of Category, click button.

Item Stock Details:

Click to list the Subcategorised Item Stock details .

List of Subcategories:

Click to show the list of subcategories under the curresponding category.

Sub-category

Subcategory is a further refinement or classification of items within a broader category. This structure is particularly valuable when dealing with a wide variety of products or when you need to differentiate items based on unique attributes or characteristics.

But users can create, edit or delete Sub-category as per their necessity.

To access Sub-category, from the side menu select IMS → Masters → Sub-categories

Create new Sub-category:

To create a new sub-category , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Sub-category:

To edit an existing sub-category , enter all the mandatory fields and then click  Update

Delete a Sub-category:

To delete an existing sub-category , click .
Please note that System Generated Sub-categories cannot be deleted and also if the sub-categories are used by other records it cannot be deleted.

Show Details of Sub-categories:

To show existing details of Sub-category, click button.

Item Stock Details:

Click to list the Sub-categorised Item Stock details .

List of Products:

Click to show the list of products under the curresponding sub-category.

Customer Types

Customer Types typically refers to the categorization of clients or buyers based on specific criteria related to inventory interactions.

But users can create, edit or delete Customer Types as per their necessity.

To access Customer Types, from the side menu select IMS → MASTERS → Other Masters → Customer Types

Create new Customer Type:

To create a new customer type ,Click on Add Customer Type and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Customer Type:

To edit an existing customer type , enter all the mandatory fields and then click  Update
Please note that System Generated Customer Type cannot be edited or deleted.

Delete a Customer Type:

To delete an existing customer type , click .
Customer Type cannot be deleted if they are used in any other records.

Show Details of Customer Type:

To show existing details of customer type, click button.

Transaction summary Details:

Click to list the customer type wise Transaction Summary Details.

Store-Block

Store-Block refers grouping products or items together in designated blocks or sections within a storage facility.

But users can create, edit or delete Block as per their necessity.

To access Store-Block, from the side menu select IMS → MASTERS → Other Masters → Store-Block

Create new Block:

To create a new block ,Click on Add Block and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Block:

To edit an existing block , enter all the mandatory fields and then click  Update

Delete a Block:

To delete an existing block , click .

List of Products:

Click to show the list of products under the block.

Store-Column

The concept of Store-Column signifies an organizational structure where products or items are arranged in sequential Column for systematic storage and retrieval.

But users can create, edit or delete Column as per their necessity.

To access Store-Column, from the side menu select IMS → MASTERS → Other Masters → Store-Column

Create new Column:

To create a new column , Click on Add Column and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Column:

To edit an existing column , enter all the mandatory fields and then click  Update

Delete a Column:

To delete an existing column , click .

List of Products:

Click to show the list of products under the column.

Store-Rows

The concept of Store-Rows signifies an organizational structure where products or items are arranged in sequential rows for systematic storage and retrieval.

But users can create, edit or delete Row as per their necessity.

To access Store-Rows, from the side menu select IMS → MASTERS → Other Masters → Store-Rows

Create new Row:

To create a new row ,Click on Add Row and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Row:

To edit an existing row , enter all the mandatory fields and then click  Update

Delete a Row:

To delete an existing row , click .

List of Products:

Click to show the list of products under the row.

Supplier Types

Supplier Types typically refers to categorization of vendors or suppliers based on specific criteria significant to inventory-related operations.

But users can create, edit or delete Supplier Types as per their necessity.

To access Supplier Types, from the side menu select IMS → MASTERS → Other Masters → Supplier Types

Create new Supplier Type:

To create a new supplier type , Click on Add Supplier Type and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Supplier Type:

To edit an existing supplier type , enter all the mandatory fields and then click  Update
Please note that System Generated Supplier Type cannot be edited or deleted.

Delete a Supplier Type:

To delete an existing supplier type , click .
Supplier Type cannot be deleted if they are used in any other records.

Show Details of Supplier Type:

To show existing details of supplier type, click button.

Transaction summary Details:

Click to list the supplier type wise Transaction Summary Details.

Agents

Agents typically refers to individuals or entities responsible for managing specific aspects of the inventory-related processes.

But users can create, edit or delete Agents as per their necessity.

To access Agents, from the side menu select IMS → MASTERS → Other Masters → Agents

Create new Agent:

To create a new agent , Click on Add Agent and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Agent:

To edit an existing agent , enter all the mandatory fields and then click  Update

Delete an Recovery:

To delete an existing agent , click .
Agents cannot be deleted if they are used in any other records.

Tax Category

Tax Category is a classification or grouping mechanism used to categorize and manage different types of taxes associated with products. This classification is crucial for accurately calculating and applying taxes to transactions within the system.

But users can create, edit or delete Tax Category as per their necessity.

To access Tax Category, from the side menu select IMS → MASTERS → Other Masters → Tax Category

GST

Create new Tax Category:

To create a new tax category , Click on Add Tax Category and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Tax Category:

To edit an existing tax category , enter all the mandatory fields and then click  Update
Please note that System Generated Tax Categories cannot be edited or deleted.

VAT

Create new Tax Category:

To create a new tax category , Click on Add Tax Category and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Tax Category:

To edit an existing tax category , enter all the mandatory fields and then click  Update
Please note that System Generated Tax Categories cannot be edited or deleted.

Delete a Tax Category:

To delete an existing tax category , click .
Tax Category cannot be deleted if they are used in any other records.

List of Products:

Click to show the list of products under the curresponding Tax Category.

Sales Tax Report:

Click to show the Sales Tax Summary Report.

Purchase Tax Report:

Click to show the Purchase Tax Summary Report.

Show Details of Tax Category:

To show existing details of tax category, click button.

Sub-Transaction Type

Sub-transaction types refer to specific categories or classifications of transactions that occur within the system. These sub-types help to further categorize and define the nature of inventory-related activities.

But users can create, edit or delete Sub-Transaction Type as per their necessity.

To access Sub-Transaction Type, from the side menu select IMS → MASTERS → Other Masters → Sub-Transaction Type

Create new Sub-Transaction Type:

To create a new sub-transaction type , Click on Add SubTransaction Type and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Sub-Transaction Type:

To edit an existing sub-transaction type , enter all the mandatory fields and then click  Update
Please note that System Generated Sub-Transaction Type cannot be edited or deleted.

Delete a Sub-Transaction Type:

To delete an existing Sub-Transaction Type , click .
Sub-Transaction Type cannot be deleted if they are used in any other records.

Add New Transaction:

Click to add New Transaction in the curresponding sub-transaction type.

Add New Transaction:

Click to add New Transaction in the curresponding sub-transaction type.

Transaction Summary:

Click to show the Transaction Summary Details.

Show Details of Sub-Transaction Type:

To show existing details of sub-transaction type, click button.

Transaction Extra Amount Field

the Transaction Extra Amount Field is typically used to capture any additional costs associated with a specific inventory transaction.

But users can create, edit or delete Extra Amount Field as per their necessity.

To access Transaction Additional Cost, from the side menu select IMS → MASTERS → Other Masters → Transaction Additional Cost

Create new Extra Amount Field:

To create a new extra amount field , Click on Add Transaction Extra Amount Field and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Extra Amount Field:

To edit an existing extra amount field , enter all the mandatory fields and then click  Update

Delete an Extra Amount Field:

To delete an existing extra amount field , click .
Extra Amount Field cannot be deleted if they are used in any other records.

Show Details of Extra Amount Field:

To show existing details of extra amount field, click button.

Counter

Counters play a crucial role in keeping track of the quantities of items within each warehouse. Each warehouse typically has its own set of counters, and these counters are used to monitor and manage the inventory levels in that specific location.

But users can create, edit or delete Counters as per their necessity.

To access Counter, from the side menu select IMS → MASTERS → Other Masters → Counter

Create new Counter:

To create a new counter , Click on Add CounterMaster and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Counter:

To edit an existing counter , enter all the mandatory fields and then click  Update
Please note that System Generated Counter cannot be edited or deleted.

Delete a Counter:

To delete an existing counter , click .
Counters cannot be deleted if they are used in any other records.

Show Details of Counter:

To show existing details of counter, click button.

Route Master

Route Master used for capturing information about the route where a customer is based.

But users can create, edit or delete Route Master as per their necessity.

To access Route Master, from the side menu select IMS → MASTERS → Other Masters → Route Master

Create new Route:

To create a new route , Click on Add New and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Route:

To edit an existing route , enter all the mandatory fields and then click  Update

Delete a Route:

To delete an existing route , click .
Routes cannot be deleted if they are used in any other records.

Route Places

Route Places used for capturing information about the location where a customer is based.

But users can create, edit or delete Route Places as per their necessity.

To access Route Places, from the side menu select IMS → MASTERS → Other Masters → Route Places

Create new Route Place:

To create a new route place , Click on Add New and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Route Place:

To edit an existing route place , enter all the mandatory fields and then click  Update

Delete a Route Place:

To delete an existing route place , click .
Route Place cannot be deleted if they are used in any other records.

Route Date

Route Date used for capturing information about the location where a customer is based and location added date .

But users can create, edit or delete Route Date as per their necessity.

To access Route Date, from the side menu select IMS → MASTERS → Other Masters → Route Date

Create new Route Date:

To create a new route date , Click on Add New and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Route Date:

To edit an existing route date , enter all the mandatory fields and then click  Update

Delete a Route Date:

To delete an existing route date , click .
Route Date cannot be deleted if they are used in any other records.

Route Assigning

Used for Assigning Routes to customers .This functionality streamlines the delivery process, enhances efficiency, and improves customer service.

But users can create, edit or delete Assigned Routes as per their necessity.

To access Route Assigning, from the side menu select IMS → MASTERS → Other Masters → Route Assigning

Assign Routes to Customers:

• →  To assign routes to customers , Enter all the mandatory fields and then click    Assign.
     All mandatory fields are marked with *

• →  User can add multiple cutomers under a Route. Click to add multiple customers.

• →  Click button to clear data of that corresponding row.

Edit Assigned Customers:

• →  Select the Route Master where the customers to be changed.

• →  Delete existing cutomers using button and add new customers.

• →  click    Assign to update all changes

Target Period

Target Period is a defined timeframe during which specific goals or objectives are set for individuals or teams.

But users can create, edit or delete Target Period as per their necessity.

To access Target Period, from the side menu select IMS → MASTERS → Other Masters → Target Period

Create new Target Period:

To create a new target period , Click on Add New and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Target Period:

To edit an existing target period , enter all the mandatory fields and then click  Update

Delete a Target Period:

To delete an existing target period , click .
Target Period cannot be deleted if they are used in any other records.

Employee Target

Employee target refers to a specific, measurable goal or objective set for an individual employee within an organization.

But users can create, edit or delete Employee Target as per their necessity.

To access Employee Target, from the side menu select IMS → MASTERS → Other Masters → Employee Target

Create new Employee Target:

To create a new employee target , Click on Add New and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Employee Target:

To edit an existing employee target , enter all the mandatory fields and then click  Update

Delete an Employee Target:

To delete an existing employee target , click .

Show Details of Employee Target:

To show existing details of employee target, click button.

Allowance Register

Allowance register is a record that contains detailed information about the various allowances provided to employees as part of their compensation package. It helps employers and HR professionals track, document, and manage allowances for each employee, ensuring accurate payroll processing and compliance with labor laws and company policies.

But users can create, edit or delete Allowance as per their necessity.

To access Allowance, from the side menu select PAYROLL → Transactions → Allowance Register

Create new Allowance:

To create a new allowance , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Allowance:

To edit an existing allowance , enter all the mandatory fields and then click  Update

Delete an Allowance:

To delete an existing allowance , click .

Recovery Register

Recovery register is a record used to track and document any deductions or recoveries made from an employee's salary or wages for various reasons. These deductions are typically made to repay debts or recover overpayments. The recovery register helps employers and HR professionals ensure that these deductions are accurately and fairly applied in compliance with labor laws and company policies.

But users can create, edit or delete Recoveries as per their necessity.

To access Recoveries, from the side menu select PAYROLL → Transactions → Recovery Register

Create new Recovery:

To create a new recovery , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Recovery:

To edit an existing recovery , enter all the mandatory fields and then click  Update

Delete an Recovery:

To delete an existing recovery , click .

Attendance Process

Attendance process involves tracking and recording the hours worked by employees to calculate their wages or salaries accurately. It directly affects an employee's compensation

To access Attendance Processing, from the side menu select PAYROLL → Transactions → Attendance Processing

• →  There will be multiple employees in this list

• →  Users can calculate attendance of an employee by selecting the check box ( ) of the corresponding employee and click the  Calculate Selected button to calculate the attendance of selected employee.

• →  Users can also edit the Leave taken and Over Time Works by the employee. Total Leave will be recalculated accoringly.

• →  Click button to recalculate the attendance of employee.

• →  Users can select and deselect all employee by clicking Select All and Deselect All.

• →  Click  Calculate Selected button for calculating selected employee attendance

• →  To update individual details of employee click  Update , and click  Update All to update the details of selected employee.

Payslip

A payslip is a document provided to employees by their employer each time they are paid. It outlines the details of an employee's compensation for a specific pay period. Payslips are essential for both employees and employers as they provide transparency and documentation regarding an employee's earnings and deductions.

To access Payslip, from the side menu select PAYROLL → Transactions → PayBill

• • →  There will be multiple employees in this list

  • →  Users can process details of an employee by selecting the check box ( ) of the corresponding employee .

  • →  Users can select and deselect all employee by clicking Select All and Deselect All.

  • →  Click  Process button to process paybill of selected employees.

Payslip Drop

Payslip Drop used for removing a previously processed paybill from a payroll or accounting system. This could be necessary in case of errors, or other situations where the paybill needs to be reversed or corrected.

To access Payslip Drop, from the side menu select PAYROLL → Transactions → PayBill Drop

• • →  Users can drop details of an employee by selecting the check box ( ) of the corresponding employee .

  • →  Users can select and deselect all employee by clicking Select All and Deselect All.

  • →  Click  Drop button to Drop payslip of selected employees.

Payslip Payment

Payslip Payment typically refers to the actual payment an employee receives as a result of their work, as detailed on their payslip. It represents the net amount of money that an employee is paid after all deductions (such as taxes, benefits, and other withholdings) have been subtracted from their gross earnings.

To access Payslip Payment, from the side menu select PAYROLL → Transactions → Payslip Payment

• • →  Users can pay payment of an employee by selecting the check box ( ) of the corresponding employee .

  • →  Users can edit the paying amount and choose payment mode.

  • →  Click  Pay button to save the payslip payment details.

Monthly Attendance Summary

This report provides a concise overview of attendance data for a specific month. It is commonly used to track and analyze attendance patterns, monitor employee attendance, and ensure compliance with attendance policies. This report is crucial for accurately calculating and processing payroll, as it helps ensure that employee attendance is reflected correctly in their compensation.

To access Monthly Attendance Summary Report, from the side menu select PAYROLL → REPORTS → Monthly Attendance Summary

• • →  Users can print and export the all data by using  Print and  Export button

Payslip Report

Payslip reports are essential for both employees and employers. Employees use them to understand how their compensation is calculated and to keep track of their financial transactions related to employment.

To access Payslip Report, from the side menu select PAYROLL → REPORTS → Payslip Report

• • →  Users can print and export the all data by using  Print and  Export button.

  • → To show existing details of employee , click button .

  • → Click   to print Payslip details of an employee.

Click   to print Salary details of an employee.

Allowance

Allowance typically refers to a specific type of payment or deduction that affects an employee's compensation. These allowances are often used to adjust an employee's gross pay to arrive at their net pay after accounting for various factors.

But users can create, edit or delete Allowance as per their necessity.

To access Allowance, from the side menu select PAYROLL → Payroll Settings → Allowance

Create new Allowance:

To create a new Allowance , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Allowance:

To edit an existing allowance , enter all the mandatory fields and then click  Update

Delete an Allowance:

To delete an existing allowance , click .

Deduction

Deductions refer to the various amounts that are subtracted or withheld from an employee's gross pay to calculate their net pay or take-home pay. These deductions can include both mandatory and voluntary deductions.

But users can create, edit or delete Deduction as per their necessity.

To access Deduction, from the side menu select PAYROLL → Payroll Settings → Deduction

Create new Deduction:

To create a new deduction , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Deduction:

To edit an existing deduction , enter all the mandatory fields and then click  Update

Delete an Deduction:

To delete an existing deduction , click .

Salary Particulars

Salary particulars refer to the detailed components that make up an employee's total salary or compensation package. These particulars outline how an employee's gross pay is calculated and what deductions or additions are made to arrive at their net pay.

But users can create, edit or delete Salary Particulars as per their necessity.

To access Salary Particular, from the side menu select PAYROLL → Payroll Settings → Salary Particular Master

Create new Salary Particular:

To create a new salary particular , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Salary Particular:

To edit an existing salary particular , enter all the mandatory fields and then click  Update

Delete a Salary Particular:

To delete an existing salary particular , click .

Salary Rule

Salary rule is a set of guidelines or calculations used to determine how an employee's salary or wages are calculated. These rules help organizations automate the payroll process, ensuring that employees are paid accurately and in compliance with relevant labor laws and company policies.

But users can create, edit or delete Salary Rule as per their necessity.

To access Salary Rule, from the side menu select PAYROLL → Payroll Settings → Salary Rule Master

Create new Salary Rule:

To create a new salary rule , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Salary Rule:

To edit an existing salary rule , enter all the mandatory fields and then click  Update

Delete a Salary Rule:

To delete an existing salary rule , click .

Employee-wise Salary

Employee-wise salary refers to the specific compensation or earnings associated with an individual employee. In this each employee's salary details are recorded separately, reflecting their unique compensation package, deductions, and additional earnings.

But users can create, edit or delete employee-wise salary as per their necessity.

To access employee-wise salary, from the side menu select PAYROLL → Payroll Settings → Employeewise Salary

Create new employee-wise salary:

To create a new employee-wise salary , enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing employee-wise salary details:

To edit an existing employee-wise salary details , enter all the mandatory fields and then click  Update

Delete an employee-wise salary:

To delete an existing employee-wise salary , click .

Show Details of Employee-wise Salary:

To show existing details of employee-wise salary , click button.

Departments

Department is a crucial component of organizations responsible for managing various aspects related to employees and the workplace. With this approach, the organization can easily identify which department employees belong to.

Users can create, edit or delete Department as per their necessity.

To access Department, from the side menu select HRMS → Masters → Departments

Create new Department:

To create a new Department, Click on Add Department and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Department:

To edit an existing Department , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Department:

To delete an existing Department , click .

Branch

Branch refers to a division, unit, or subsidiary of a company or organization. Branches are often geographically dispersed and can have their own specific functions, responsibilities, and management.

Users can create, edit or delete Branch as per their necessity.

To access Branch, from the side menu select HRMS → Masters → Branch

Create new Branch:

To create a new Branch, Click on Add Branch and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Branch:

To edit an existing Branch , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Branch:

To delete an existing Branch , click .

Designation

Designation in HRMS refers to a formal and specific job title or position within an organization's hierarchy. It is a part of the employee's profile and is used to categorize and identify their role within the company.

Users can create, edit or delete Designation as per their necessity.

To access Designation, from the side menu select HRMS → Masters → Designation

Create new Designation:

To create a new Designation, Click on Add Designation and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Designation:

To edit an existing Designation , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Designation:

To delete an existing Designation , click .

Employee Type

Employee Type refers to a classification or categorization system used to differentiate employees based on various criteria or characteristics. Employee types are typically defined to streamline HR processes, facilitate reporting, and ensure that HR policies and practices are appropriately applied to different groups of employees.

Users can create, edit or delete Employee Type as per their necessity.

To access Employee Type, from the side menu select HRMS → Masters → Employee Type

Create new Employee Type:

To create a new Employee Type, Click on Add Employee Type and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Employee Type:

To edit an existing Designation , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Employee Type:

To delete an existing Employee Type , click .

Employee Master

Employee Master refers to a classification or categorization system used to differentiate employees based on various criteria or characteristics. Employee Masters are typically defined to streamline HR processes, facilitate reporting, and ensure that HR policies and practices are appropriately applied to different groups of employees.

Users can create, edit or delete Employee as per their necessity.

To access Employee, from the side menu select HRMS → Masters → Employee Master

Create new Employee :

To create a new Employee, Click on Add Employee and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Employee:

To edit an existing Employee, Click on Edit and enter all the mandatory fields and then click  Update

Delete an Employee:

To delete an existing Employee, click .

Salary Month

Salary Month refers to a specific period for which an employee's salary is calculated and paid.

Users can create or edit Salary Month as per their necessity.

To access Salary Month, from the side menu select HRMS → Masters → Salary Month

Create new Salary Month :

To create a new salary month, Click on Add Salary Month and enter the number of Working Days and then click    Save

All Working Days fields are mandatory

Edit an existing Salary Month:

Users can edit existing salary month before process the Payslip.

To edit an existing salary month, enter working days then click  Update

Show Details of Salary Month:

To show existing details of salary month, click button.

Attendance Employee-wise

Daily Attendance - EmployeeWise used for tracking and managing the daily work attendance of employees on an individual basis. This helps HR departments track employee punctuality, leave, and other attendance-related data.

To access Employee-wise attendance, from the side menu select HRMS → Attendance → Employee wise

• →  Users can edit Daily Attendance details of employees.

• →  Click button to clear data of that corresponding row.

• →  To update Daily Attendance details of an employee click  Update , and click  Update All to update Daily Attendance details of all employees.

Attendance Date-wise

The date-wise attendance module serves as a comprehensive tool for tracking and managing employee attendance efficiently. This feature provides a user-friendly interface that allows HR administrators, managers, and employees to access and analyze attendance data on a daily basis.

To access Date-wise attendance, from the side menu select HRMS → Attendance → Date wise

• →  Users can edit Date-wise attendance details of employees.

• →  Click button to clear data of that corresponding row.

• → To update individual attendance click  Update , and click  Update All to update all selected attendance.

Off-Day Policies

Off-day policies refer to the rules and guidelines an organization establishes for managing employee time off, including vacation, sick leave, holidays, and other types of paid or unpaid leave. These policies are typically documented within the software to automate and streamline the process of requesting, approving, tracking, and managing employee absences.

Create Off-Day Policies

Users can create, edit or delete Off-Day Policies as per their necessity.

To access Off-Day, from the side menu select HRMS → Attendance → Attendance Settings → Off-Day

Create new Off-Day Policy:

To create a new off-day policy, Click on Add New Off-Day Policies and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Off-Day Policy:

To edit an existing off-day policy , Click on Edit and enter all the mandatory fields and then click  Update

Delete an Off-Day Policy:

To delete an existing off-day policy , click .

Apply Off-Day Policy

To apply off-day policy, click Apply Off-Day Policies

• • →  Users can apply off-day policy of an employee by selecting the check box ( ) of the corresponding employee .

  • →  Users can select and deselect all employee by clicking Select All and Deselect All.

  • →  All mandatory fields are marked with *

  • →  To apply off-day policy of an employee click  Apply , and click  Apply To Selected Employees apply off-day policy to all selected employees.

Delete an applied Off-Day Policy:

To delete an applied off-day policy , click .

Click Add New to apply policies.

Work shift Policies

Work shifts refer to the schedules or time periods during which employees are expected to work. Work shifts are an essential component of managing employee attendance, tracking their hours, and ensuring that your organization's staffing needs are met efficiently.

Create Work Shift Policy

Users can create, edit or delete Work Shift Policies as per their necessity.

To access Work Shift, from the side menu select HRMS → Attendance → Attendance Settings → Work Shift

Create new Work Shift Policy:

To create a new work shift policy, Click on Add New Work Shifts Policy and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Work Shift Policy:

To edit an existing work shift policy , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Work Shift Policy:

To delete an existing work shift policy , click .

Apply Work Shift Policy

To apply work shift policy, click Apply Work Shifts Policy

• • →  Users can apply work shift policy of an employee by selecting the check box ( ) of the corresponding employee .

  • →  Users can select and deselect all employee by clicking Select All and Deselect All.

  • →  All mandatory fields are marked with *

  • →  To apply work shift policy of an employee click  Apply , and click  Apply To Selected Employees apply work shift policy to all selected employees.

Delete an applied Work Shift Policy:

To delete an applied work shift policy , click .

Click Add New to apply policies.

Holidays

Holiday typically refers to a specific day on which employees are granted time off from work with pay. It is a day when the workplace is closed, and employees are not required to report for duty.

Create Holiday

Users can create, edit or delete Holidays as per their necessity.

To access Holidays, from the side menu select HRMS → Attendance → Attendance Settings → Holiday

Create new Holiday:

To create a new holiday, Click on Add Holidays and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Holiday:

To edit an existing holiday , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Holiday:

To delete an existing holiday , click .

Apply Holidays

To apply holiday, click Apply Holidays

• • →  Users can apply holiday of an employee by selecting the check box ( ) of the corresponding employee .

  • →  Users can select and deselect all employee by clicking Select All and Deselect All.

  • →  All mandatory fields are marked with *

  • →  To apply holiday of an employee click  Apply , and click  Apply To Selected Employees apply holiday to all selected employees.

Delete an applied Holiday:

To delete an applied holiday , click .

Click Add New to apply holidays.

Over Time Policies

Over Time refers to the additional hours worked by employees beyond their regular working hours or in excess of the maximum allowable hours within a specified time frame, such as a workweek. Overtime is typically associated with increased compensation for employees.

Create Over Time Policy

Users can create, edit or delete Over Time Policies as per their necessity.

To access Over Time Policy, from the side menu select HRMS → Attendance → Attendance Settings → Over Time

Create new Over Time Policy:

To create a new over time policy, Click on Add New over time policies and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Over Time Policy:

To edit an existing over time policy , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Over Time Policy:

To delete an existing over time policy , click .

Apply Over Time Policies

To apply over time policy, click Apply over time policies

• • →  Users can apply over time policy of an employee by selecting the check box ( ) of the corresponding employee .

  • →  Users can select and deselect all employee by clicking Select All and Deselect All.

  • →  All mandatory fields are marked with *

  • →  To apply over time policy of an employee click  Apply , and click  Apply To Selected Employees apply holiday to all selected employees.

Delete an applied Over Time Policy:

To delete an applied over time policy , click .

Click Add New to apply holidays.

Leave Application

Leave application used by employees to request time off from work. It typically includes essential information such as the employee's name, the type of leave (e.g., vacation, sick leave), the dates requested and the reason for the leave. This form serves as a written record of the request and helps employers manage their workforce's time off efficiently while ensuring compliance with company policies.

Users can create, edit or delete Leave as per their necessity.

To access Leave Application, from the side menu select Leave → Leave Application

Apply new Leave:

To apply a Leave ,Click on Add Claim New enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Leave:

To edit an existing Leave , enter all the mandatory fields and then click  Update

Delete a Leave:

To delete an existing leave , click .

Users can not edit or delete approved leave.

Show Leave details:

To show existing leave details , click button.

Leave Type

Leave types refer to categories or classifications of employee time off or leave. Different types of leave are established to accommodate various reasons for employees needing time away from work.

Users can create, edit or delete Leave Type as per their necessity.

To access Leave Type, from the side menu select HRMS → Leave → Leave Type Master

Create new Leave Type:

To create a new leave type, Click on Add Leave Type and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Leave Type:

To edit an existing leave type , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Leave Type:

To delete an existing leave type , click .

Show Details of Leave Type Salary:

To show existing details of leave type, click button.

Leave Rule

Leave rules are concise policies and guidelines that define how employee leave is managed.

Users can create, edit or delete Leave Rule as per their necessity.

To access Leave Rule, from the side menu select HRMS → Leave → Leave Rules

Create new Leave Rule:

To create a new leave rule, Click on Add Leave Rules and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

User can add multiple Leave Types under a leave rule. Click to add multiple leave types.

Edit an existing Leave Rule:

To edit an existing leave rule , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Leave Rule:

To delete an existing leave rule , click .

Apply Leave Rules

Applying leave rules ensures that employees can request time off while adhering to company-specific rules and legal requirements.

Users can apply, change, edit or delete Leave Rules as per their necessity.

To access Work Shift, from the side menu select HRMS → Attendance → Attendance Settings → Apply Leave Rules

Apply or Change Leave Rules

To apply Leave Rules, click Apply Leave Rules and for Change leave rules click on Change leave rules.

• • →  Users can apply or change leave rule of an employee by selecting the check box ( ) of the corresponding employee .

  • →  Users can select and deselect all employee by clicking Select All and Deselect All.

  • →  All mandatory fields are marked with *

  • →  To apply or change leave rule of an employee click  Apply , and click  Apply To Selected Employees apply or change leave rules to all selected employees.

Edit an applied Leave Rule:

To edit an applied leave rule , Click on Edit and enter all the mandatory fields and then click  Update

Delete an applied Leave Rule:

To delete an applied leave rule , click .

Attendance Report

This report provides a comprehensive analysis of employee attendance, allowing users to filter data based on a specific month and year. It includes both an aggregate view of total hours worked during the selected period and a detailed breakdown of daily hours for each employee.

To access Attendance Report, from the side menu select HRMS → Report → Attendance Report

→  Users can download all data in excel format by using  Export button

Attendance Report Code-wise

This report offers a comprehensive view of employee attendance, allowing users to filter data based on a specific month and year. It includes a detailed breakdown of daily attendance, incorporating distinct leave codes for each day.

To access Attendance Report Code-wise, from the side menu select HRMS → Report → Attendance Report Code-wise

→  Users can download all data in excel format by using  Export button

Overtime Attendance Report

This report provides a detailed breakdown of employee overtime, allowing users to filter data based on a specific month and year. It includes both an aggregate view of total overtime hours worked during the selected period and a day-wise breakdown of overtime hours for each employee.

To access Overtime Attendance Report, from the side menu select HRMS → Report → Overtime Attendance Report

→  Users can download all data in excel format by using  Export button

Nationality

Nationality refers to the categorization of employees based on their citizenship or country of origin.

Users can create, edit or delete Nationality as per their necessity.

To access Nationality, from the side menu select HRMS → Others → Nationality

Create new Nationality:

To create a new nationality, Click on Add Nationality and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Nationality:

To edit an existing nationality , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Nationality:

To delete an existing nationality , click .

State

State is a specific administrative division within the country.

Users can create, edit or delete State as per their necessity.

To access State, from the side menu select HRMS → Others → State

Create new State:

To create a new state, Click on Add State and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing State:

To edit an existing state , Click on Edit and enter all the mandatory fields and then click  Update

Delete a State:

To delete an existing state , click .

City

City refers to the specific urban area or municipality where an employee resides or is primarily based for work purpose.

Users can create, edit or delete City as per their necessity.

To access City, from the side menu select HRMS → Others → City

Create new City:

To create a new city, Click on Add City and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing City:

To edit an existing city , Click on Edit and enter all the mandatory fields and then click  Update

Delete a City:

To delete an existing city , click .

Blood Group

In some cases, organizations may choose to include an employee's blood group in their records. However, this practice is not common and is typically reserved for specific situations where knowing an employee's blood type is essential for safety or health-related reasons, as mentioned earlier.

Users can create, edit or delete Blood Group as per their necessity.

To access Blood Group, from the side menu select HRMS → Others → Blood Group

Create new Blood Group:

To create a new blood group, Click on Add blood group and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Blood Group:

To edit an existing blood group , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Blood Group:

To delete an existing blood group , click .

Accommodation

Accommodation typically refers to providing workplace accommodations for employees with disabilities or special needs. These accommodations are designed to ensure that all employees have equal access to job opportunities, perform their job functions effectively, and participate fully in the workplace.

Users can create, edit or delete Accommodation as per their necessity.

To access Accommodation, from the side menu select HRMS → Masters → Accommodation

Create new Accommodation:

To create a new accommodation, Click on Add Accommodation and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Accommodation:

To edit an existing accommodation , Click on Edit and enter all the mandatory fields and then click  Update

Delete an Accommodation:

To delete an existing accommodation , click .

Show Details of Accommodation:

To show existing details of accommodation, click button.

List of Employees:

To see the list of employees provided by the accommodation, click button.

City

Grade typically refers to a classification or level that is assigned to employees based on various factors, such as their job responsibilities, skills, experience, and performance. These grades help organizations establish a structured framework for compensation, career progression, and other HR-related processes.

Users can create, edit or delete Grade as per their necessity.

To access City, from the side menu select HRMS → Masters → Grade

Create new Grade:

To create a new grade, Click on Add City and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Grade:

To edit an existing grade , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Grade:

To delete an existing grade , click .

Employee Bank

Employee bank stores information related to employee's bank details, including Bank Name, Branch, Bank Code and Routine Code.

Users can create, edit or delete Employee Bank as per their necessity.

To access City, from the side menu select HRMS → Masters → Employee Bank

Create new Employee Bank:

To create an employee bank, Click on Add City and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Employee Bank:

To edit an existing employee bank , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Employee Bank:

To delete an existing employee bank , click .

Visa Designation

Visa designation typically refers to a specific status or classification assigned to an employee or worker based on their visa or work authorization.

Users can create, edit or delete visa designation as per their necessity.

To access City, from the side menu select HRMS → Masters → Visa Designation

Create new Visa Designation:

To create a new visa designation, Click on Add City and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Visa Designation:

To edit an existing visa designation , Click on Edit and enter all the mandatory fields and then click  Update

Delete a Visa Designation:

To delete an existing visa designation , click .

Show Details of Visa Designation:

To show existing details of visa designation, click button.

Dashboard

Profile

An employee profile is a concise summary that provides key information about an individual working within an organization. It typically includes essential details such as the employee's name, job title, department, and other details.

To access Profile, from the side menu Profile

Users can Edit profile details as per their necessity.

Click to expand other profile details

Users can edit their personal details as per their necessity. To edit existing personal details enter all the mandatory fields and then click    Update

Self Attendance

Self-attendance typically refers to the practice of employees recording their own attendance or working hours without direct oversight. In a self-attendance system, employees are responsible for tracking and reporting their own time worked, including clocking in and out for their shifts, breaks, and other work-related activities.

Users can create or delete Self Attendance as per their necessity.

To access Self Attendance, from the side menu select Attendance → Self Attendance

Add Self Attendance:

To Add Attendance, Click on Add New and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Delete an Attendance:

To delete an existing Attendance , click .

Date wise Attendance

Self-attendance typically refers to the practice of employees recording their own attendance or working hours without direct oversight. In a self-attendance system, employees are responsible for tracking and reporting their own time worked, including clocking in and out for their shifts, breaks, and other work-related activities.

Users can create or delete Self Attendance as per their necessity.

To access Self Attendance, from the side menu select Attendance → Self Attendance

Users can edit Date-wise attendance details of employees.

Click button to clear data of that corresponding row.

To update individual attendance click  Update , and click  Update All to update all selected attendance.

List Self Attendance

This list consists of entries showing when an employee has arrived at work, total works time, work shift and left for the day. It allows employees to document their own attendance. These records help both employees and employers keep track of working hours, ensuring accurate compensation and compliance with company policies.

To access List Self Attendance, from the side menu select Attendance → List SelfAttendance

Self Attendance Report

Self Attendance Report allows individual employees to view their own attendance records on a daily basis. This report offers a comprehensive view of an employee's attendance history, showcasing their presence or absence for each workday. It empowers employees to track their punctuality and attendance patterns, promoting transparency and accountability in the workplace.

To access List Self Attendance, from the side menu select Attendance → SelfAttendance Report

Leave Application

Leave application used by employees to request time off from work. It typically includes essential information such as the employee's name, the type of leave (e.g., vacation, sick leave), the dates requested and the reason for the leave. This form serves as a written record of the request and helps employers manage their workforce's time off efficiently while ensuring compliance with company policies.

Users can create, edit or delete Leave as per their necessity.

To access Leave Application, from the side menu select Leave → Leave Application

Apply new Leave:

To apply a Leave ,Click on Add Claim New enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Leave:

To edit an existing Leave , enter all the mandatory fields and then click  Update

Delete a Leave:

To delete an existing leave , click .

Users can not edit or delete approved leave.

Show Leave details:

To show existing leave details , click button.

Leave Availability

Leave availability includes employee's leave balance, which reflect how much time off an employee has already used and how much is still available to them. Employees typically need to request and receive approval for leave in advance, and their available leave balance plays a crucial role in determining their eligibility for paid time off.

To access Leave Availability, from the side menu select LEAVE → Leave Availability

Claim Request

A claim request made by an employee is a formal application or submission typically made to an employer or HR department to seek reimbursement or compensation for expenses or entitlements related to their job. This could include expenses like travel, meals, or work-related purchases. The employee provides details about the nature of the claim, the amount being requested, and any supporting documentation, such as receipts or invoices.

Users can create, edit or delete Claim Request as per their necessity.

To access Claim Request, from the side menu select CLAIM → Claim Requests

Create new Claim Request:

To create a new Claim Request, Click on Add Claim Request and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Claim Request:

To edit an existing claim request , enter all the mandatory fields and then click  Update

Delete a Claim Request:

To delete an existing Claim Request , click .

Show Claim Request:

To show existing details of claim request, click button.

Users can not edit or delete approved claim request.

Claim Status

The claim status shows the current status (Pending ,Approved, Rejected) of a compensation claim that the employee has submitted to their employer.

To access Claim Status, from the side menu select CLAIM → Claim Status

Action Board

An Action Board could serve as a central hub where users can view and manage various tasks, follow-ups, or other actions associated with customer relationships. It may provide a visual representation of the customer journey, highlighting key touchpoints and pending activities.

To access Action Board, from the side menu select CRM → Action Board

Here Users can view the list of Actions assigned to them.

Forward an Action:

To forward an action click  button, Enter forward details and then click  Submit

Change an Action:

To forward an action click  button, Enter action details and then click  Submit

Show Action Details:

To show existing action details, click button.

Enquiry Register

The Enquiry Register serves as a comprehensive record of incoming inquiries from potential customers. It captures essential details about each inquiry, such as the source of the inquiry, contact information of the interested party, and the nature of their interest.

Users can create, edit or delete Claim Request as per their necessity.

Here Users can also view the list of Enquiries added to them.

To access Enquiry Register, from the side menu select CRM → Enquiry Register

Create new Enquiry:

To create a new Enquiry, Click on Add Enquiry and enter all the mandatory fields and then click    Save

All mandatory fields are marked with *

Edit an existing Enquiry:

To edit an existing Enquiry , enter all the mandatory fields and then click  Update

Delete an Enquiry:

To delete an Enquiry , click .

Show Enquiry:

To show existing details of Enquiry, click button.

Enquiry Status Summary

An Enquiry Status Summary is a consolidated view of the current statuses and progress of enquiries or leads.

To access Enquiry Status Summary, from the side menu select CRM → Enquiry Status Summary

Change Action Stage:

To change action stage click  button, Enter action stage details and then click  Submit

Action Follow Up

Action Follow Up is used to manage and monitor upcoming activities

To access Action Follow Up, from the side menu select CRM → Action Follow Up